Lease Administrator in Cleveland, TN at Check Into Cash

Date Posted: 5/11/2020

Job Snapshot

Job Description


Here at Check Into Cash, our employees are our greatest asset and we want YOU to join our team! Our goal, as an industry leader, is to continue to build a company that our employees and customers are PROUD to be partnered with. Check out some of our perks below!

  • Medical, dental and vision coverage
  • Paid vacations and holidays
  • 401(k) plan with employer match
  • Life and AD&D insurance
  • Short-term and long-term disability insurance
  • Flexible spending accounts
  • Wellness initiatives, activities, and challenges
  • Discounted gym memberships
  • Group discounts at local businesses
  • Holiday celebrations, Employee Appreciation Week, and much more!


  • Creates lease abstracts and lease modification agreements for each store for each renewal period agenda; This requires lease administrator to review each lease modification agreement for each store to ensure up to date language is obtained.
  • Assists with creating lease renewal red folders documents for monthly Board meetings.
  • Daily maintains updating Lease Administration’s Working Renewal spreadsheet as Real Estate Managers negotiate leases for the renewal agenda. Enters in the Working Renewal each Real Estate Manager’s comments for each store’s renewal status. Communicates with each Real Estate manager of renewal option notice dates for each location on the Working Renewal agenda.
  • Prepares lease renewal documents for signature to include:
    • Editing lease agreements for accuracy by verifying each location’s information in the Lease Administration database;
    • Create tabulation of current rent versus new rent terms and Held Loan information;
    • Verifies renewal red folder to update location’s profit/loss report and numerical status of Held Loans; prepares cover letter and UPS label to mail to landlord for final signature.
    • Creates a Lease Modification Agreement checklist to ensure proper steps are taken for each store renewal red folder process for review by management. This includes giving a report on what negotiations took place for the rent and what language updates was obtained/not obtained.
    • If a Lease Modification Agreement has to be notarized, the Lease Administrator prepares the executed document and takes to CIC Legal Department for notarization.
  • As part of the renewal process update the Lease Administration Savings Report of each renewal to be signed by the corporate president at each meeting. At the end of each month reconcile the Savings Report updating fully executed lease renewals and submit for review/approval by upper management.
  • Prepare each Lease Modification Agreement for UPS ground shipping and take to mailroom for processing.
  • Contacts landlord/property manager weekly to ensure executed agreement has been received and request a status of when a fully executed agreement will be received.
  • When fully executed Lease Modification Agreements are mailed in by landlord:
    • Verify that no changes were made to the agreement.
    • Update the leasing Working Renewal of fully executed agreement.
    • Scan and upload renewal paperwork to the Lease Administration database
    • Submit the Lease Modification Agreement to the Senior Lease Administrator to update the Lease Administration database of rent increases and lease agreement language updates.
    • File renewal paperwork in store’s legal file.
  • Lease Administrator interprets lease compliance issues by reading the lease clause, come to a conclusion and make sure the landlord and tenant complies with the terms of the lease.
  • Lease Administrator picks up mail daily and processes the mail by date stamping and notating the store number on each piece of mail. Distributes mail according to Lease Administration state assigned duties.
  • Lease Administrator verifies rent statement is accurate according to the Lease Administration database. Makes any changes to rent escrows as necessary. Communicate with landlords/property managers of any discrepancies on the statement. Submits any adjustments to management for review/approval and payment.
  • Each year submit any landlord/property management budget changes to CAM, Insurance and RE Tax escrows and rent.
  • Submit landlord receivables (i.e. security deposit reimbursements, rent bill backs, utility payments, etc.) to the Senior Lease Administrator to apply to the Collections Report for processing in the accounts receivable department.
  • Assists Lease Administration Manager with verifying rent/escrow changes on the Transaction Variance report – notates any discrepancies and submits for review/approval.
  • Reconciles landlord/tenant ledger report when a location’s statement is out of balance. Communicate with landlord/property manager of any discrepancies and findings of the balance issue for agreement to process adjustments. Submit any adjustments to management for review/approval and payment.
  • Processes Common Area Maintenance, Insurance and RE Tax reconciliations for each store as state assigned. Enter in the Lease Administration Reconciliation Tracking database. Notate CAM language on the reconciliation to process accurately. Communicate with each landlord/property management of any information required/needed to complete the reconciliation. When reconciliations are completed submit for review/approval by management and release reconciliations for payment when approved.
  • Processes insurance coverage for each store location when changes are made to the location’s landlord in the Lease Administration database and submit a request of insurance coverage to CIC’s Insurance Broker. Communicate any specific lease insurance requirements to the insurance broker. Each insurance renewal period work with the Insurance Broker to make sure accurate information is submitted to each location’s landlord/property manager.
  • Assist Maintenance Department with entering new service vendors, verifying with accounting that the service vendor is accurate; enter billing and contact information as well as certificate of insurance information and W-9 into the Maintenance database module. Each month notify the Maintenance Department when insurance expirations need to be updated.
  • Maintain the weekly UPS report by verifying tracking information is accurate for payment. Submit to management for review/approval. When approved upload completed UPS report in the system.
  • Maintains monthly supply orders for the Lease Administration department and submits for review/approval of purchase.


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